Navigating the NAR Conference

Conference Registration:  As a NAR Director, you’ll receive numerous emails regarding registration for the conference, making room reservations, and purchasing tickets to any special events or sessions.  All NAR Directors are responsible for their own registration and hotel confirmations.  If you need assistance or guidance on hotels, please feel free to reach out to the MetroTex Assistant to the CEO, Lisa Hoard.  lisah@dfwre.com

Travel Arrangements:  All Directors are responsible for booking their own travel to and from the conference location.

Expense Reimbursement:  MetroTex will reimburse you up to $475 x the number of days you attend.  (Directors are budgeted for a maximum of 5 nights.  Additional evenings will be at your own expense.)  This stipend is not meant to cover 100% of your costs, but to acknowledge the value of your time and in appreciation for your involvement.  (The total does include your meals as well as travel and hotel costs, averaged over the number of days you attend the conference.)  You will receive an email containing the link and instructions on how to utilize our expense platform “Concur” to process reimbursement requests. The email will also include the Conference Expense Reimbursement Form that you will be required to submit with your expense statement to indicate the sessions you attended while representing MetroTex.  Please feel free to contact the MetroTex Sr. Accountant, Ann Roberts, if you have any questions.

Attendance Expectations: MetroTex reimbursement is subject to your attendance at the various meetings and events expected of a Director as follows, unless you serve as a Committee member and have a conflicting Committee meeting:

• Mega Board Forum & Wrap-up – Friday, Nov. 11^th, 1:00pm – 3:00pm
• NAR Eligible Candidates Forum: 2024 First Vice President, 2:00pm – 3:00pm
• Texas REALTORS® Caucus – Sunday, Nov. 13^th, 8am – 10am
• Region 10 Caucus – Sunday, Nov. 13^th, 4:30pm – 6:00pm
• Board of Director Meeting, Monday, Nov. 14^th, 8:30am – 12:00pm

Be sure to stop by the designated NAR registration area. At registration, you’ll pick up your name badge, director ribbon, event tickets and conference schedule. Feel free to ask questions or purchase additional tickets for lunches, special events, etc.

Read through the information you receive at registration and chart your course for the days to follow. There are a mix of classes, informational sessions, networking opportunities, and meetings.  You won’t be able to attend everything, so find your passion and enjoy your conference!

Committee meetings…

Attend any or all of the committee meetings that capture your attention. While attending meetings, you are welcome to sit anywhere on the perimeter, as table seating is reserved for committee members.  Feel free to raise your hand or go to the microphone to make a comment, as the Chairs often recognize and welcome visitor input.  When you do, please state your name and your association prior to your question or comment.  Reminder:  If a vote is taken, only Committee members may vote!

Time for a break?  Please visit the Tradeshow.  This is another great way to meet people, learn from vendors, and relax!

Special Events…

 NAR Installation…Thursday, Nov. 10^th.  This event will celebrate the incoming 2023 NAR leadership, and combines the opportunity to meet new people and greet old friends, while enjoying wine, food and music.  Please register and purchase your ticket if you’d like to attend!  NAR staff do their best to seat all MetroTex members in close proximity.

NAR NXT Welcome Event…Friday, Nov. 11^th.  This year’s welcome event will be held at Universal’s Islands of Adventure and is included in your full registration.  (Guest tickets should also be purchased when you register or may be available at registration.)  This is a casual, fun, time to enjoy one of Orlando’s featured amusement parks with an exclusive crowd.  (NAR has rented the whole section of the park!)

RPAC Major Investor Evening… Saturday, Nov. 12^th, 6:30pm – 9:30pm.  If you are a Major Investor, you should have received a special invitation for the RPAC Major Investor evening – By Invitation Only.

International Night Out & Awards Ceremony…Saturday, Nov. 12^th, 7:00pm – 1:00am.  Enjoy dinner, wine and music while you meet REALTORS® from all over the world, including our Ambassador Association guests from the Netherlands!  This is a ticketed event.

General Sessions… Friday, Nov. 11^th, 8:45am – 10:00am; Saturday, Nov. 12^th, 8:45am – 10:00am; Sunday, Nov. 13^th, 2:45pm – 4:00pm (featuring Venus Williams)

Board of Directors meeting…Do I have to credentialize if I’m a Director?

YES!  If you are a NAR Director, your most important role is to credentialize at the “credentials tables” prior to the start of the Board of Directors meeting.  Take notice of the cut-off time for credentialing, as those attempting to credentialize after the cut-off time WILL NOT be allowed to do so.  At the desk you’ll receive your Agenda packet, as well as your electronic voting tool.  Please do NOT leave this unattended.

Reminder:  Your duty as a NAR Director is to vote on the best behalf of the National Association of REALTORS®.  Listen with an open mind, consider motions thoughtfully, and vote as your conscience guides you.

Don’t hesitate to ask questions, get involved, and have FUN!  If you have questions, please don’t hesitate to ask a MetroTex or NAR staff member, or one of the members from MetroTex.

We’re so glad you’re attending and thank you for your service!

The MetroTex travel reimbursement process is initiated with the submission of a travel expense report through the SAP Concur App and the Concur Desktop reporting via www.concursolutions.com. You will receive account credentials from our Accounting Department in order to use these tools. They are designed to assist you in organizing and accounting for essential information necessary to receive reimbursement. The SAP Concur app allows for you to take pictures of your receipts. These pictures will download automatically to your Concur Solutions account.

Information such as time, place, and business purpose of the meeting attended, type of expense, related cost, and the party to be reimbursed are required and will be notated through the Concur Solutions Desktop software. All travel expense reimbursement requests will be completed and submitted online through the using the Concur Solutions Desktop software.

Detailed and itemized receipts and complete information must be submitted in order to receive reimbursement.  All expenses must be submitted within 30 days of the completed trip. Those expenses submitted after 30 days, under special circumstances, may be approved. Except for special circumstances, no expenses will be reimbursed if submitted more than 60 days after the expense is incurred.

Concur Solutions Tutorial

As an NAR Director it is necessary to submit the below form for each mandatory meeting you are expected attend any any other meetings you will be attending.

Mandatory Meetings:

• Mega Board Forum & Wrap-up – Friday, Nov. 11th, 1:00pm – 3:00pm
• NAR Eligible Candidates Forum: 2024 First Vice President, 2:00pm – 3:00pm
• Texas REALTORS® Caucus – Sunday, Nov. 13th, 8am – 10am
• Region 10 Caucus – Sunday, Nov. 13th, 4:30pm – 6:00pm
• Board of Director Meeting, Monday, Nov. 14th, 8:30am – 12:00pm