Navigating the Texas REALTORS® Conference
Excited for the in-person Texas REALTORS® Conference in Houston? Thank you for agreeing to represent MetroTex at the Texas REALTORS® Conference in 2021. Registration for the upcoming Texas REALTORS® Shaping Texas Conference is now open and we want to make sure that you enjoy the convention as much as possible. Below you will see what is expected as a MetroTex Representative as well as some ideas for events to attend. Please note that you must go online and register for the conference as well as confirm your hotel! If you do not confirm, you will not be registered and your room will be put back into their list of available rooms.
Know before you go...
Click on the link above to Register and confirm your hotel accommodations!
- In person – Monday, August 30th!
- Virtual – Sunday, September 12th!
Check the meeting schedule to determine when you’ll need to arrive to attend Committee Meetings if you are a committee member.
Please note the Reimbursement Policies listed below, and which can be found in the MetroTex Policy Manual to help guide your selection of hotels, airfare and various expenses.
1st Port of Call Registration Table…
Be sure to stop by the Texas REALTORS® registration table and meet the Texas REALTORS® staff, pick up your name badge, director ribbon, event tickets and conference schedule. Feel free to ask questions or purchase additional tickets for lunches, special events, etc.
- Sept. 8th – 2:30 – 6:00pm
- Sept 9th – 7:00am – 4:00pm
- Sept. 10th – 7:00am – 5:00pm
- Sept. 11th – 7:00am – 5:00pm
Chart your course…
Read through the information you receive at registration and chart your course for the days to follow. There are a mix of classes, informational sessions, networking opportunities, and meetings! You won’t be able to attend everything, so find your passion and enjoy your conference!
Attendance Expectations: MetroTex reimbursement is subject to your attendance at the various meetings and events expected of a MetroTex Leader as follows, unless you serve as a Committee member and have a conflicting Committee meeting:
- Board of Director Meeting, Monday, Nov. 15th, 8:30am – Noon, Convention Center
Committee meetings: Attend any or all of the committee meetings that capture your attention. While attending committee meetings, you are welcome to sit anywhere on the perimeter, as table seating is reserved for committee members. (Most Forums are open seating.) Feel free to raise your hand to make a comment, as the Chairs often recognize and welcome visitor input. If a vote is taken, only Committee members may vote!
Board of Directors meeting…Do I have to check-in if I’m a Director: YES! If you are a state director, your most important role is to check in at the “Board of Directors’ Check-in” prior to the start of the Board of Directors meeting between 7:00am and 9:00am on Sunday morning. Take notice of the cut-off time (9:00am) for check-in, as those attempting to check in after the cut-off time WILL NOT be allowed to do so.
Expense Reimbursement: MetroTex will reimburse you up to $475 x the number of days you attend. (Directors are budgeted for 5 nights. Additional evenings will be at your own expense.) This stipend is not meant to cover 100% of your costs, but to acknowledge the value of your time and in appreciation for your involvement. (The total does include your travel, hotel, and meals.) Below is the reimbursement form and a link to the Director Report Form to be completed and submitted to MetroTex.
Time for a break...
TREPAC Night at the Ballpark… Take a REALTOR® out to the ballgame during this year’s Texas REALTORS® Conference for TREPAC Night at the Ballpark on Saturday, Sept. 11th. Tickets are available online or see a Texas REALTORS® staff member for on-site availability.
Special Events - check the schedule, it is a packed week...
Chairman’s Installation Reception and Dinner… Be sure and attend this Black Tie Optional event, on Friday evening! This event combines the opportunity to meet new people and greet old friends, while enjoying wine, food and music. Tickets must be purchased in advance and may be available at the TEXAS REALTORS® Registration Table. (If you pre-ordered a “Chairman’s Installation Reception and Dinner” ticket, your name has been provided to the MetroTex CEO for pick-up and seating at a MetroTex table. Please contact CEO Janet Kane on-site to retrieve your ticket, or text her at 214-540-2701.)
Don’t hesitate to ask questions, get involved, and have FUN! If you have questions, please don’t hesitate to ask a MetroTex or Texas REALTOR® staff member, or one of the members from MetroTex. We’ve all been “First Timers” and we’re here to make you feel welcome!
Expense reimbursement policy
The MetroTex travel reimbursement process is initiated with the submission of a travel expense report through the SAP Concur App and the Concur Desktop reporting via www.concursolutions.com. You will receive account credentials from our Accounting Department in order to use these tools. They are designed to assist you in organizing and accounting for essential information necessary to receive reimbursement. The SAP Concur app allows for you to take pictures of your receipts. These pictures will download automatically to your Concur Solutions account.
Information such as time, place, and business purpose of the meeting attended, type of expense, related cost, and the party to be reimbursed are required and will be notated through the Concur Solutions Desktop software. All travel expense reimbursement requests will be completed and submitted online through the using the Concur Solutions Desktop software.
Detailed and itemized receipts and complete information must be submitted in order to receive reimbursement. All expenses must be submitted within 30 days of the completed trip. Those expenses submitted after 30 days, under special circumstances, may be approved. Except for special circumstances, no expenses will be reimbursed if submitted more than 60 days after the expense is incurred.